From the first quote to the final financial statement. Every invoice, bill and payment posts itself to a real double-entry ledger — so your books are always close-ready, not something you rebuild at year end.
No credit card required • 14-day free trial
Cash
$24,580
A/R
$8,140
A/P
$3,275
Balance Sheet
P&L
Cash Flow
One system, from first quote to final accounts
59 capabilities across six areas — from raising your first quote to filing your year-end. Pick an area to explore.
Win the work, bill it, and get paid — with the ledger keeping up automatically.
Send professional quotes with expiry dates, then convert an accepted quote to an invoice in one click.
Bridge the gap between an accepted quote and the invoice you actually raise.
Five templates, your branding, per-tenant numbering, partial payments and milestone billing.
Automate retainers and subscriptions on any schedule, with optional auto-send.
Handle refunds and adjustments properly — applied to the original invoice and posted to the ledger.
Record payments against invoices, validate against the balance due, and watch statuses update themselves.
Share a pay-by-link so customers can settle an invoice by card without an account.
Give customers a secure link to view their documents and history — no login required.
See exactly who owes you what, and for how long, bucketed by age.
Overdue invoices are flagged and chased without you remembering to do it.
Track what you owe as rigorously as what you are owed.
Full supplier records with default tax treatment and live outstanding balances.
Raise, approve and receive POs — receipts feed straight into stock.
Proper A/P, kept separate from petty expenses, with due-date tracking.
Supplier-side credits offset cleanly against what you owe.
Categorised spend with receipts attached, tax split out and billable-to-client flagging.
Photograph a receipt and let it fill in the expense for you.
Rent, subscriptions and standing costs post themselves on schedule.
Route spend above a threshold to the right person before it is committed.
Know what is falling due before it becomes a problem.
The part most invoicing tools do not have. Real books, real statements, real filings.
Every invoice, bill, payment and stock movement posts a balanced journal entry automatically.
A full account tree with country-appropriate starter charts, ready to customise.
Post adjustments directly when you need to, with the right controls around it.
Import a statement and match it against your ledger with scored suggestions.
Invoice and buy in any currency; the ledger always reports in your base currency.
Province-aware rates, recoverable tax, and a return ready to file.
State-level rates, liability reporting and 1099-NEC year-end forms.
Configurable withholding rules with their own ledger treatment.
Balance sheet, profit & loss on accrual or cash basis, cash flow and trial balance.
Click any figure and trace it back to the transaction that produced it.
1099-NEC and T4A generated from the transactions you already recorded.
Close a period and seal it, so filed numbers cannot change behind you.
Stock, jobs and budgets — connected to the accounts rather than sitting in a spreadsheet.
Stocked and service items with cost, price and category.
Quantities move automatically on purchase and sale, with manual adjustments when needed.
Know what your stock is worth as at any date.
Get told before you run out, not after.
Sell composite items assembled from component lines.
Track profitability per project, with budgets set against it.
Log billable hours and turn them straight into invoice lines.
Set a budget and watch the variance as the year runs.
Spread deferred revenue across the period it actually belongs to.
Define your own condition-and-action rules over business events.
Pay your team and post it to the books in the same movement. Available as an add-on.
A staged workflow from draft through calculation and approval to posting.
Build reusable earnings and deduction structures, then assign them per employee.
Generate per-employee payslips as proper documents.
Jurisdiction tables drive mandatory deductions — maintained as data, not code.
Advances with instalment schedules recovered automatically through payroll.
Produce a bank file to pay everyone in one batch.
The governance an accountant asks about before they let you switch.
Six built-in roles with granular per-module rights, including separate approve and reject.
TOTP with recovery codes, for every user who wants it.
Every create, update and delete recorded with before-and-after values.
Deletions are recoverable, not destructive.
Slice any report by the dimensions your business actually runs on.
Capture the data your industry needs without waiting for us to add it.
Build and save your own report definitions.
Park a parameterised report and reopen it in one click.
Bring your existing customers, products and history across in batches.
CSV and PDF everywhere, plus a complete archive of your account on request.
A companion mobile app and a token-authenticated API for everything else.
Invite your team and your accountant, each with the access they need.
You don't have to understand debits and credits on day one. Begin with invoicing, and switch the full ledger on when your business — or your accountant — asks for it. Nothing has to be re-entered.
Replace the spreadsheet and the free invoice generator. Look professional, get paid, know what you spent.
You have suppliers, stock, staff and jobs to keep straight — and more than one person touching the numbers.
Full accrual accounting, filed returns, and a payroll run that posts straight to the ledger.
Every stage runs on the same data. Moving up is a setting, not a migration.
Most invoicing tools produce a list of documents. LedgerFlow produces accounts. If your bookkeeper has to approve the switch, this is the section to send them.
Debits and credits are checked before anything is committed. An entry that does not balance is never written, so the ledger cannot silently drift.
Corrections are made by posting a reversing entry that references the original — never by quietly editing history. The audit trail always reflects what really happened.
Once a period is closed, the books behind it are sealed. No backdated surprises turning up after you have filed.
Every posting is keyed to its source document, so a double-click, a retry or a dropped connection can never duplicate a transaction in the ledger.
There's a dedicated accountant role with access to the ledger, journals and statements — without handing over control of your billing or your team. Every change they make is attributed and logged.
And when they ask for the file, a full export of your account is one click away.
Simple setup, powerful results. You can be sending your first invoice today.
Create your account in seconds. No credit card required to get started.
Add your logo, business details, and customize your invoice templates.
Create your first invoice and send it to your client in minutes.
Choose the plan that fits your business. Upgrade or downgrade anytime.
Perfect for freelancers and small businesses just getting started.
Great for growing businesses with increasing invoicing needs.
For established businesses that need advanced features and unlimited usage.
All paid plans include a 14-day free trial. No credit card required.
Every plan includes the core ledger. Higher tiers add depth, not just volume.
| Capability | Free | Starter | Business |
|---|---|---|---|
| Invoices per month | 10 | 100 | Unlimited |
| Customers | 25 | 250 | Unlimited |
| Team members | 1 | 3 | 10 |
| Sales & receivables | |||
| Invoicing | |||
| Quotations / Estimates | |||
| Recurring invoices | — | ||
| Credit notes | — | ||
| Sales orders | — | — | |
| Online payments / pay-by-link | — | — | |
| Purchases & payables | |||
| Expense tracking | — | ||
| Purchase orders | — | ||
| Bills / Accounts payable | — | — | |
| Vendor credits | — | — | |
| Recurring bills & expenses | — | — | |
| Receipt scanning (OCR) | — | — | |
| Approval workflows | — | — | |
| Accounting & compliance | |||
| Multi-currency | — | — | |
| Bank reconciliation | — | — | |
| GST / HST (Canada) | — | — | |
| US sales tax + 1099-NEC | — | — | |
| Accountant role + CSV exports | — | — | |
| Operations | |||
| Projects / Jobs | — | — | |
| Time tracking + billable hours | — | — | |
| Budgets + budget-vs-actual | — | — | |
| Revenue recognition (deferred revenue) | — | — | |
| Workflow automation rules | — | — | |
| Classes / Locations / Cost centres | — | — | |
| Reporting & platform | |||
| Basic reports | |||
| Advanced reports | — | — | |
| Custom report builder | — | — | |
| Saved report views | — | — | |
| Custom fields | — | — | |
| Tags on transactions | — | — | |
| Audit logs | — | — | |
| Two-factor authentication | — | — | |
| Bulk data import | — | — | |
| API access | — | — | |
| Custom branding | — | ||
| Payroll (salaries, payslips, statutory) | — | — | |
Payroll is an add-on and requires a qualifying plan. All paid plans include a 14-day free trial.
Everything you need to know about LedgerFlow.
Yes! Our Free plan is completely free forever. You can create up to 10 invoices per month and manage 25 customers. It covers Invoicing, Quotations / Estimates, Customer management and Basic reports. No credit card required to sign up, and you can see exactly what each plan includes in the plan comparison above.
No. You can run LedgerFlow as a straightforward invoicing and expense tool and never open the ledger. The double-entry bookkeeping happens underneath whether you look at it or not — so the day you (or your accountant) need a balance sheet, the history is already there and correctly posted. Nothing has to be re-entered.
Absolutely! You can upgrade, downgrade, or cancel your plan at any time. Changes take effect immediately, and we'll prorate any payments accordingly.
When you sign up for a paid plan, you get full access to all features for 14 days without any charge. No credit card is required upfront. If you decide LedgerFlow isn't for you, simply don't enter payment details and you won't be charged.
LedgerFlow ships with GST/HST support for Canada (province-aware rates and recoverable tax), US state sales tax with 1099-NEC year-end forms, and configurable withholding tax rules. Tax codes are applied per line on invoices and bills, and the resulting figures flow through to your filing reports automatically.
Yes! You can fully customize your invoices with your company logo, colors, and contact information. We also offer multiple professional templates to choose from.
Yes. There is a companion mobile app, and the web app is fully responsive, so you can raise an invoice, snap a receipt into an expense, or check what you are owed from anywhere. Everything syncs with the same books.
Security is a priority. We use industry-standard SSL encryption in transit, optional two-factor authentication on every account, role-based access so staff only see what they should, and automated daily database backups. Every change is recorded in an audit log.
Yes. Individual records and reports export to CSV, and almost every financial statement — balance sheet, profit and loss, trial balance, general ledger, aging and tax reports — exports to PDF. You can also request a full export of your entire account, which we package as a single downloadable archive. Your data belongs to you, and we make it easy to take it with you.
All plans include email support. Higher tiers get priority support with faster response times.
Join thousands of business owners who trust LedgerFlow for their invoicing and financial management needs.
No credit card required • 14-day free trial • Cancel anytime